Startup

Most startup founders treat events like they’re going travelling: count the days, block the calendar, done. But event tickets don’t come cheap, and the actual affair can eat into your budget in so many different ways, you’ll be left with a hole in your company wallet. You see, the problem here is a simple case of math: one can’t budget for unforeseen expenses. That’s why we’ve put together a simple formula that founders can tweak to suit their business needs. The 2:1 rule nobody talks about Here’s a simple rule: Every single day at an event requires two full days of preparation. This isn’t bureaucratic overhead, it’s the operational reality of doing events properly. Why does this ratio work? Because events operate on a timeline that’s fundamentally incompatible with how startups work. Most conferences lock speaker slots, booth spaces, and partnership opportunities months in advance. You can’t A/B test them or sprint your way in at the last minute. Scaleups and corporates have dedicated field marketing teams who start preparing months in advance for events. They’ve already mapped the venue, scheduled meetings, and briefed their booth staff. If you show up with two hours of prep, you’re invisible. But why should you set aside two days for every event day? You’ll fill them with research, targeting, outreach, scheduling, content, positioning, logistics operations, internal coordination, and post-event planning.  You can’t change your pitch deck the morning of your panel. Events punish improvisation because the stakes are live and all opportunity windows close fast. That’s why a 2:1 ratio is the minimum buffer you need to make showing up worthwhile. A three-day conference isn’t a three-day commitment; you’ll have to set aside at least six days before factoring in travel, team coordination, or what you’ll actually do at the event. Treat it as the baseline for local events that you’re only attending, too. And when you add distance, team members or booth logistics to the equation, that number explodes. The winning formula Here’s what no event organizer will tell you upfront: Total Time = (Event Days × 2) × Distance Factor × Team Factor × Activity Factor Distance multipliers Team size factors Activity type factors What does it look like in the real world? Let’s run an example scenario: Say you’re exhibiting at Web Summit with two co-founders. Calculation: (3 days × 2) × 1.5 (international) × 1.3 (team of three) × 1.5 (exhibiting) = 17.6 days That’s nearly four working weeks of founder time. Not calendar days — productive working days. An entire sprint. A fundraising cycle. A product release window. That’s before you account for the inevitable chaos: marketing materials might get delayed, or your booth might require a last-minute redesign, or one of your team might fall ill on day two. This matters more than you think Startups don’t fail because they attend too many events. They fail because they attended the wrong events and didn’t realize the true cost until it was too late. Most early-stage founders operate on razor-thin runways and even thinner margins. Losing 17 days to the wrong conference can mean missing a critical hiring window, pushing a launch back by a quarter, or running out of cash. The opportunity cost is immense. Three filters to help you decide Preparation is table stakes, but the real competitive advantage is selection. Before you commit to any event, run it through these three filters: 1. Are your top 10 target customers actually attending? Don’t settle for “the industry will be there,” or “it’s a great brand.” Will the specific people who can write cheques or sign contracts be in the venue? If you can’t name at least five confirmed attendees you want to meet, you’re engaging in speculation, and speculation is expensive. 2. Can you get time with decision makers? Networking is not the same as dealmaking. Conferences are full of people collecting business cards and having “great chats” that go nowhere. Look for pre-scheduled meetings, private roundtables, investor office hours, or curated dinners. If the event doesn’t facilitate structured access, you’re paying to work a room. 3. Does the timing align with your fundraising or launch cycle? Attending a major event two weeks before a funding deadline is fundraising malpractice. Exhibiting at a trade show when your product isn’t ready to demo is theatre, not business development. Timing isn’t everything, but mistimed events have the potential to burn capital and credibility in equal measure. The real decision Preparation is hard, but preparing brilliantly for the wrong event isn’t going to yield the results you’re looking for. The formula above isn’t meant to scare founders away from conferences. If you’re going to invest 17 days of founder time, you’d better know exactly what ROI you’re chasing and have a plan to capture it. Most founders wing it. The folks who don’t tend to be the ones still standing when funding dries up. At Sesamers, we’ve spent years inside the event ecosystem, watching startups burn time and capital on conferences that looked good on paper but delivered nothing. The startups that survive and thrive aren’t the ones who attended the most events; they simply skipped those that weren’t relevant, and attended the right events at the right time, with the right preparation. So before you book your next booth or confirm that speaking slot, do the math, and see if you can afford to go wrong.

For startup founders, events offer a spectrum of opportunities. On one end, you have the mega-conferences, bustling hubs of innovation that bring together tens of thousands of people. They’re fantastic for broad visibility and getting a pulse on the entire industry. On the other end, you have a different, equally powerful tool: hyper-focused, niche events. These are conferences dedicated to one specific technology, industry or discipline — the International Exhibition for Track Technology, or MCP Dev Summit, an event dedicated to the Model Context Protocol standardization, for example. The value proposition here is simple: if you’re in the industry, you need to be there. If you’re not, you don’t. For a founder with specific goals — generating highly qualified leads, getting deep product feedback, or becoming a recognized expert — such singular focus isn’t a limitation; it’s a superpower. Small events filter out the noise, guaranteeing that nearly every conversation you’ll have is with someone who understands what you do.  This article will explore why niche events should be a core part of any startup’s strategic playbook, and how they can offer a unique and powerful return on investment: Small, niche events offer a set of advantages that you simply won’t find at a massive, general-interest conference.  A room full of your people (and best leads) The biggest reason to attend a niche event is the audience: everyone there is a pre-qualified lead. You don’t have to waste time explaining the basics of your industry; just dive straight into meaningful conversations. This results in incredibly efficient networking because smaller settings naturally enable deeper, more memorable discussions. And as you might know, high-quality audiences translate directly to high-quality leads. A case study by enterprise SaaS firm Zendog Labs found that nearly “80% of leads and 90% of revenue were generated from niche trade shows and events.”  When you’re talking to people who already understand and care about the problem you’re solving, the path to conversion gets a lot shorter. But does that mean such niche events are more expensive? Not at all. In our experience, they’re usually on par with the market, even for much bigger events.   Build your brand and encourage thought leadership Huge conferences make it almost impossible for startups to stand out, while smaller events let you have your 15 minutes. Also since you’re only talking to a specific audience, it’s easier to tailor your communication and branding. Find what people in your industry will find cool, and build on that. For example, we know that geeky jokes and dev-oriented merch are always a hit at technical events.  Exhibiting your product, giving a talk, participating in panels, or even just asking insightful questions in workshops can quickly establish your credibility and position you as a thought leader. This is much easier to achieve when you’re not competing with the marketing budgets of corporations worth hundreds of billions of dollars.  How do we know if this works? Well, we’ve seen some small events like apidays benefit from high fidelity on the part of exhibitors who keep rebooking each year, even for different locations.  Get direct, honest and invaluable feedback The closer, intimate nature of smaller events tends to attract a knowledgeable group of people who are more inclined to share incredibly valuable and direct feedback. These people aren’t passive listeners; they are experts who can quickly spot flaws, validate your assumptions, or suggest improvements you hadn’t considered for your product, pitch or roadmap. Want to know if your new feature makes sense? Talk to 10 people in the hallway track. If no one gets excited, you’ve just received a priceless signal to pivot early rather than build in silence. This is the fastest way to validate your ideas and ensure you’re building something the market actually wants. It’s the ultimate crash course Niche events make for intense learning opportunities. Forget trying to piece together the latest trends from blog posts and webinars. At a focused conference, you’ll be served a concentrated dose of cutting-edge information, best practices, and expert insights over just a few days.  You’ll hear from people building in the trenches, solving the same problems you are, and there’s knowledge to be gained by listening to their mistakes and successes.  Fertile ground for partnerships and integrations What do you call a room full of companies working in the same space? A goldmine of potential partners.  Integrating with complementary services can be a massive growth lever for startups. At a hyper-focused event, you’re more likely to be surrounded by potential partners who understand your tech stack or serve the same customer base. Such events easily foster collaborations that can lead to powerful new ventures and career-defining moments. A goldmine of content Events are a fantastic opportunity to create a ton of relevant content for your marketing channels. Off the top of my head, you can: This content is likely to be highly relevant to your target audience because it is generated directly from the conversations happening at the heart of your industry. A quick word of warning Not all niche events are created equal. Before you commit, do your due diligence. Talk to people who have attended in the past, and check the reputation of the organizers. A poorly run event with low turnout can be a huge waste of time and money. Also, be careful of echo chambers. While it’s great to get validation from experts in your niche, make sure you’re also getting feedback from the broader market to avoid building a product that only serves a tiny, insular community. Go small to win big Choosing the right event is a strategic decision for startups, not an all-encompassing answer. While large conferences offer incredible scale and brand exposure, hyper-focused events provide a different kind of value: precision, relevance and a direct line of communication to a highly qualified community. Niche events will let you generate high-quality leads, accelerate your learning, validate your ideas with true experts, and build a powerful network within your industry. It’s […]

Last week, I spent three days at Bits and Pretzels in Munich — a startup-focused event with a distinctly Bavarian flavor. Think Oktoberfest meets startup conference, complete with dirndls, lederhosen, and more beer than you might expect. As someone building an AI-powered event platform, I went in with a specific mission: Observe how startups actually market themselves at events. Here’s what I discovered: GoodBytz: The power of good demos What they did: Robotics startup GoodBytz set up a booth where its robots prepared kaiserschmarrn (a traditional German dessert) all day long. Why it worked: Nothing beats seeing a product in action. While other booths had brochures and demos, GoodBytz’s robots were actually cooking. The smell, the movement and the end result stirred together an experience that people will remember and talk about. The lesson: If you have a physical product, show it in action. The old writing adage generalizes well: Show, don’t tell.  Let people see, hear and touch the product. WeRoad: The bathroom hack What they did: Posted “Missing Investor” flyers in bathroom stalls with QR codes pointing to their website. Why it worked: Pure genius. Every startup at the event was looking for investors, but the “Missing Investor” headline, while a bit on the nose, proved irresistible. Plus, bathroom stalls are one of the few places where people have 30 seconds to actually read something. The lesson: Think about where your target audience’s attention will remain undivided. Sometimes, the most effective marketing leverages the most unexpected places. Emqopter: Visual impact matters What they did: Designed a bright orange booth that displayed their drone prominently. Why it worked: In a sea of grey, white, beige and brown, Emqopter’s bright orange booth was impossible to overlook. The drone was real, too, and proved a real conversation starter. The lesson: Your booth is competing with hundreds of others. Make it visually distinctive and ensure your product is the hero. Quests: Community building using the product What they did: Created a busy, branded booth with accessories (toy car, traffic cones, a bulletin board) and used their anti-loneliness app to build communities among founders at the event. Why it worked: Quests used their product to solve a real problem right at the event, and the busy booth design generated energy and curiosity. The lesson: Use your product to solve a problem at the event — if it’s possible, of course. Demonstrate your value in real time. Dyno: Event-themed marketing What they did: Distributed branded electrolyte packs with the tagline “Your hangover ends. Your pension lasts – with Dyno.” Why it worked: Dyno aligned its messaging perfectly with the Oktoberfest theme. Every attendee was thinking about beer and hangovers, so Dyno’s goodies were quite relevant. The tagline was clever, memorable, and directly addressed a pain point most people at the event might have to deal with later. The lesson: Tailor your marketing to the event’s theme and culture. The more you tie your messaging and product to the context, the more memorable you become. So, what did I learn? Event marketing is about more than just showing up and setting up a booth; you have to understand your audience and create experiences that people will remember. Here’s what really struck me: most startups and even big companies don’t know how to leverage events properly. They book the booth, show up and hope for the best; maybe they bring some branded pens and a pop-up banner. Then they’ll go back home and wonder why they spent €5,000 in exchange for 50 business cards that never convert. The startups that stood out at Bits and Pretzels understand something fundamental: event ROI isn’t about booth size or location; it’s about strategy, creativity and planning. None of the startups above improvised on-site, or planned something the night before the event in their hotel rooms. They laid everything out 4-6 weeks before the event. A solid pre-event strategy is what separates successful event marketing from expensive booth rental.  But what matters most for early-stage startups is that you don’t need a massive budget to stand out. WeRoad’s bathroom stall hack probably cost €50 to print the flyers. A standard booth package at Bits and Pretzels would go for €3,000 to €5,500. The ROI difference is staggering when you compare the cost per meaningful conversation. That’s the difference between simply spending money and investing smartly. Building Sesamers has taught me that helping startups find the right events is only half the equation. The other half is helping them understand how to maximize ROI once they’re there. Good props aren’t a marketing expense; they’re opportunities to meet customers, investors and partners, and strike up engaging conversations.

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With more than 200 talks on four stages, not to mention the side events, Slush 2024 had so much content to offer that you probably missed some even if you were there. And if you missed it altogether, here are four trends that caught our attention: Second-hand is going mainstream Two high-profile figures of second-hand marketplaces were speakers at Slush 2024: former Depop CEO Maria Ragu, and Vinted co-founder Milda Mitkute. The two companies are incredible success stories in terms of adoption, and also as businesses. Vinted is now valued at €5 billion valuation, and Etsy acquired Depop for some $1.625 billion. “Depop returned 25 times our money,” Creandum general partner Fredrik Cassel said on stage during his fireside chat with Maria. While both entrepreneurs have moved on (Maria, to VC, and Milda, to edtech), second-hand itself is here to stay, and not just in the background.  It’s already blatant in Helsinki, where pre-owned items are a shopping highlight. Premium second-hand clothing can even be found right inside Stockmann, the city’s largest and fanciest department store, and at the airport, where Finnish family business Relove has its own shops, complete with cafés.  But the trend goes well beyond Scandinavia, or clothing; for instance, pre-owned is no longer a taboo for Christmas gifts, and it will be interesting to see if French unicorn Back Market has any numbers to share in January on how many refurbished electronics made their way under the tree during this holiday season. Medtech: The time is now The startup that won this year’s Slush 100 competition was OASYS NOW, a solution to connect patients with clinical trials. It is a sign that there is still a lot to be done in healthtech, but also that startups can help. “Unfortunately healthcare has been quite a drought when it comes to adoption of innovation and technology. We are here to make a difference,” its CEO Nima Salami told Sesamers.  OASYS NOW wasn’t the only healthtech company on stage, including during the finals: Top 3 finalist Mohana Health is a platform to navigate perimenopause. According to its founder and CEO, Dora Jambor it relieves symptoms thanks to three key ingredients: “precision, personalized care and behavioral psychology.” With smart ring maker Oura Health now valued at $5 billion and establishing itself as one of Finland’s top success stories, it is only natural that Slush would be one place where investors are on the lookout for medtech innovation. AstraZeneca’s A.Catalyst Network (A.CN), for instance, was created in 2021 and has been attending the conference every year since then. Don’t sleep on Roblox Roblox is “a sleeping giant to us adults who weren’t playing,” Gamefam chief business officer Ricardo Briceno said. And while we were sleeping, a lot happened: Time spent on the platform skyrocketed, and esthetics changed, too.  There’s also more to come, Gamefam CEO Joe Ferencz argued in a keynote. Roblox, he said, “is likely to disrupt gaming, and maybe media itself.” The key here is user-generated content, which is “changing everything.” These conversations took place at a Slush side event dedicated to the future of gaming, but Roblox was also represented at the conference itself. Its Vice President of Civility & Partnerships, Tami Bhaumik, took part in a panel discussing gaming safety.  EU regulation for the win? European entrepreneurs have mixed feelings about regulation in the region, to say the least. But Slush also brought examples of how legislation is creating tailwinds for startups in some sectors.  One is Slush 100 Top 3 finalist DevAlly, which is helping companies comply with the European Accessibility Act (EAA), which will come into effect on June 28, 2025. “What GDPR did for data protection this act will do for accessibility,” its CEO, Cormac Chisholm, said during his finals pitch. Another example is the textile sector. In a panel featuring Infinited Fiber Company, maker of circular fiber Infinna, and Syre, the recycled polyester venture founded by H&M Group and Vargas Holding, the conversation touched on the EU’s Ecodesign for Sustainable Products Regulation, and how it serves as an incentive for fiber recycling. The startup and investment community in Europe is also taking proactive steps to ensure that regulation plays in its favor.  The most emblematic initiative in that sense is EU Inc, a petition to create a pan-European legal status for startups, and which was also a topic of discussion at Slush. It will definitely be worth tracking: If it works out, it could serve as a platform to introduce other changes that would better serve the startup ecosystem in the EU and beyond.

In April 2024, Voyage Foods, a Foodtech startup founded in 2021, partnered with Cargill, a global leader in food ingredients. This collaboration focuses on scaling innovative alternatives to cocoa-based chocolate and nut spreads. It addresses the growing demand for sustainable, allergen-free, and plant-based foods. The partnership shows how startups can work with established corporations to expand their reach and impact in the market. What is Voyage Foods? Reimagining traditional ingredients Founded in 2021, Voyage Foods develops alternatives to traditional food products using cutting-edge technology. Their innovations replicate the flavors and textures of familiar foods while addressing critical challenges such as sustainability and allergen concerns. Key products include: These products are free from the top nine allergens, vegan, and significantly more sustainable. For example, their cocoa-free chocolate reduces greenhouse gas emissions by up to 84% and uses 99% less water compared to conventional chocolate. Who is Cargill? Leveraging global expertise in food ingredients Cargill, with over a century of experience, is a global leader in food ingredients, supplying chocolate, coatings, starches, sweeteners, and oils to manufacturers worldwide. The company specializes in helping manufacturers bring high-quality products to market by offering a robust distribution network and industry expertise. By partnering with Voyage Foods, Cargill has expanded its portfolio to include cocoa-free chocolate and nut-free spreads. This addition helps manufacturers meet consumer demand for allergen-friendly and sustainable options. With its ability to connect startups like Voyage Foods to a global audience, Cargill plays a critical role in enabling innovation to scale. How the partnership works The collaboration allows Voyage Foods to focus on product development while benefiting from Cargill’s resources and infrastructure. Through this partnership: This partnership has also strengthened investor confidence in Voyage Foods, as seen in the $52 million Series A+ funding the startup raised shortly after the deal was announced. Showcase at Food Ingredients 2024 At Food Ingredients Europe 2024, Cargill showcased their new product line in collaboration with Voyage Foods “Cargill Indulgence Redefined™”. They won the Future Foodtech Innovation Award. The product line included indulgent chocolate-free confections filled with hazelnut and peanut flavors that we were able to taste. Additionally, cookies made with Voyage Foods’ cocoa-free chocolate chips were featured : Conclusion: A practical model for startup-corporate partnerships The partnership between Voyage Foods and Cargill is an example of how startups can collaborate with larger companies to achieve rapid growth. By combining innovation with the resources and scale of an established player, Voyage Foods has been able to bring its allergen-free and sustainable products to a global audience. For startups and founders in other industries, this case demonstrates that strategic partnerships can be a powerful way to solve challenges, expand markets, and drive long-term success.

MAD – Make A Difference is a Swiss startup that lives up to its name. Founded in 2023, MAD brings a unique twist to the beverage industry with a focus on sustainable, purpose-driven drinks. Each of their products aligns with one of the 17 United Nations Sustainable Development Goals (SDGs), partnering with NGOs to ensure their beverages make a positive impact. “We wanted to create delicious, healthier beverages that do more than just taste good — they drive real change,” shares the founder. With a simple but powerful mission to “Drink Good, Do Good,” MAD is setting a new standard in sustainable beverages. A name with purpose: why MAD stands out The name “MAD,” short for Make A Difference, reflects the brand’s commitment to a sustainable future. “We wanted a name that was short, memorable, and conveyed our mission directly,” explains the team. This straightforward and impactful name not only draws attention but also communicates MAD’s goal to drive change through everyday products. Their tagline, “Drink Good, Do Good,” aligns perfectly with their vision, inviting consumers to make a positive impact with each sip. Making sustainability easy with everyday beverages Beverages are a daily purchase for many, and MAD saw an opportunity to make sustainability part of people’s everyday routines. By connecting each product with a specific UN SDG, MAD ensures that every drink purchased supports a tangible cause, whether it’s clean water, education, or climate action. This approach makes it easy for consumers to support sustainability in their daily lives, empowering them to make a difference with minimal effort. A team with extensive beverage industry expertise MAD’s founders and team members bring impressive backgrounds in the beverage industry, with experience at renowned brands like Rivella, Red Bull, and the popular vitamin water brand Focus Water. This diverse expertise, united by a passion for sustainability and innovation, has been instrumental in MAD’s success, helping them build a brand that stands out in a competitive market. Targeting environmentally conscious consumers MAD’s products are designed for eco-conscious consumers, primarily aged 17-39, who value sustainability and quality. Their target audience includes health enthusiasts, young professionals, and socially responsible individuals living in urban areas. Standing out in a competitive market with purpose-driven products In an industry with major players like Vitamin Well and DASH Water, MAD sets itself apart with its clear focus on sustainability and impact. “While other brands focus on their products, our focus is on the impact we create,” the teams explains. MAD offers a variety of beverages, each linked to an SDG, which provides consumers with options that not only taste great but also contribute to global causes. Their goal is to cover all 17 SDGs, distinguishing MAD as a purpose-driven brand with a broad range of eco-friendly beverage options. Goals for 2024: expanding product lines and market reach MAD has ambitious goals for 2024, focusing on increasing market share across Europe and expanding its product line to support all 17 SDGs. Their target is to sell 500,000 products in their first full year, driven by the belief that the demand for eco-friendly, impact-driven beverages will only continue to grow.